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ASSOCIATION BYLAWS

MAINE REGISTRY OF INTERPRETERS FOR THE DEAF

 

Article I. Name

The name of this organization shall be Maine Registry of Interpreters for the Deaf (MERID).

 

Article II. Purpose

The principle objective of MERID is to initiate, sponsor, promote, and execute policies and activities that will further the profession of sign language interpreters of Maine.

 

Article III. Membership

 

Section 1. Categories of Membership

 

  1. Voting Members
  2. Certified Member: Any MERID member who is a certified member in good standing of RID, Inc. and holds a current Maine Interpreting License.
  3. Associate Member (pre-certified): Any MERID member who is actively engaged as a sign language interpreter, is a member in good standing of RID, Inc.,and holds a current Maine Interpreting License, but does not hold a valid certification accepted by RID, Inc.

 

  1. Non-Voting Members
  2. Student Member: Any pre-certified MERID member who is currently enrolled in an interpreting degree program at a college or university AND who is also a student member in good standing of RID, Inc.
  3. Supporting Member: Any individual with an interest in supporting the purposes and activities of MERID who does not meet the Certified, Associate or Student Member eligibility requirements above.
  4. Organizational Member: Any organization/institution with an interest in supporting the purposes and activities of MERID.

Section 2. Membership Information

 

  1. Membership Year
  2. The Membership Year is defined as July 1 – June 30.

 

  1. Application for Membership
  2. Those interested in membership must submit to the Membership Secretary a completed official application form and correct dues for the appropriate membership category. The Membership Secretary will confirm receipt of application and payment via email. Membership is contingent upon dues being paid in full.

 

  1. Member in Good Standing
  2.  A member who has paid the established annual dues for the current membership year shall be considered a member in good standing.

 

  1. Annual Dues
  2. The Board of Directors has the authority to set the amount of annual dues as it deems appropriate. Notification of any changes in the dues structure will be given to the membership at least 60 days prior to implementation.
  3. Annual dues shall be paid by each member, directly to MERID.
  4. Members whose dues are received and paid by July 31st for that membership year shall not be considered delinquent.

 

  1. Renewal/Transfer/Change of Membership
  2. The Membership Secretary shall, sixty (60) days prior to the end of the membership year, send all current members a renewal reminder for the upcoming membership year.
  3. Chapter membership is non-transferable.
  4. Members who have a change in their membership status shall immediately be entitled to the privileges thereof. Beginning with the next fiscal year, all dues and fees for that member shall be based on the new membership category.
  5. Suspension or expulsion for cause: Any member whose membership is suspended or revoked by the Ethical Practices System and/or the Certification Council of RID, Inc. will automatically be suspended or expelled from MERID until such time as membership can be reinstated.                                                                                                                                                                
  6. Non-payment of dues: Failure to pay annual dues by July 31st of that membership year will result in termination of membership.

 

  1. Reinstatement
  2. Reinstatement following Suspension or Expulsion for Cause: Upon notice of reinstatement of membership from RID, Inc. a former member may apply for reinstatement.
  3. Reinstatement Following Termination for Non-Payment of Dues: Upon re-application for membership and payment of annual dues for the current year, a member shall be reinstated.
  4. Application for Reinstatement: A former member who satisfies the requirements of reinstatement may apply by submitting an application form to the Board of Directors with the appropriate fees. Upon receipt of the application form and fees, membership shall be reinstated and all rights and privileges shall resume.

 

Section 3. Voting

 

  1. Voting Member
  2. In order to be a voting member of MERID, a person must be a member in good standing of both MERID and RID, Inc. and belong to a voting category. Each voting member of MERID is entitled to one vote in meetings, referenda, and elections.

 

  1. Veto
  2. Any decision of the Board of Directors may be vetoed by a two-thirds majority vote of those eligible and voting during a regular or special meeting of the membership or through mail referendum.
  3. Referenda
  4. Referenda may be submitted, via petition, to the Board by no less than five percent of the voting membership. Notice of a referendum, stating and describing all motions, procedures (electronically or via U.S. Mail), and deadlines for voting shall be provided to all voting members at least 30 days prior to the referendum deadline.
  5. Members requiring referenda by U.S. Mail must inform the Membership Secretary when joining or renewing membership.
  6. Referenda are passed with a two-thirds vote of either the membership present and voting at a general meeting or the voting members participating in an online and/or U.S. Mail vote.
  7. Referendum results shall be sent out by email within 7 days of the voting deadline or at the next general meeting, whichever comes first.

Article IV. Board of Directors

 

Section 1. Composition of Board of Directors

 

The affairs of MERID shall be governed by a Board of Directors, consisting of Executive Officers, Board members and a Non-Voting Board members

 

  1. Executive Officers
  2. President
  3. Vice President
  4. Membership Secretary
  5. Recording Secretary
  6. Treasurer

 

  1. Board Members
  2. Medical Interpreting Representative
  3. Legal Interpreting Representative
  4. Educational Interpreting Representative
  5. Deaf Community Member at Large Representative
  6. Member at Large Northern Region
  7. Member at Large Southern Region
  8. Non-Voting Board
  9. President Ex-Officio
  10. Student Representative

 

Section 2. Qualifications

 

All Officers and Board members must be members in good standing with RID, Inc. and be voting members of MERID. MERID President and Vice President must hold a national certification from RID, Inc.

 

Section 3. Powers and Limitations

 

  1. Powers
  2. The MERID Board shall conduct, manage, and control the affairs of MERID.
  3. The MERID Board may use any of the available funds of the organization to promote the purposes and interests of the organization. Expenditures over $100 must be pre-approved by a simple majority vote of active Board members.

 

  1. Limitations
  2. A MERID Board member shall not concurrently serve as an elected officer on the national Board of Directors of RID, Inc.

 

Section 4. Duties

 

  1. General Duties
  2. The MERID Board shall perform any and all duties imposed on the Board by law, RID, Inc. Bylaws, and/or MERID Bylaws.
  3. The MERID Board shall adopt, make, and use a corporate seal and/or corporate logo.
  4. The MERID Board shall approve an annual budget for the maintenance and operation of the organization.
  5. The MERID Board shall host a MERID general meeting at least once a year.

 

  1. Executive Officer Duties
  2. President
  3. a) The President shall preside at Executive Officers meetings, meetings of the Board of Directors and all meetings of the organization, except committee meetings.
  4. b) The President shall appoint any committees, including standing, special and/or ad hoc, composed of voting members in good standing.
  5. c) The President shall set the agenda and conduct all Board meetings, the annual conference business meeting(s), and any special meetings of the membership.
  6. d) The President shall act as a liaison to RID, Inc. and RID Region I, including but not limited to participation in email groups and conference calls for affiliate chapter Presidents and Region I Presidents.
  7. e) The President shall represent MERID as a representative/attendant at the RID, Inc. National Conference and the RID Region I Conference or appoint a designee. Note: The designee must be a current MERID Board member. (The President’s or designee’s attendance at Regional or National conferences is in accordance with the MERID Policy and Procedure Manual.)
  8. f) The President has the authority to co-sign checks and authorize MERID credit card purchases with the Treasurer or other designated persons identified through action of the Board of Directors.
  9. g) The President shall provide at least quarterly reports to the membership concerning business and Board of Directors’ activities, and the financial status of the corporation.
  10. h)  The President does not vote, but does serve as tie breaker.

 

  1. Vice President
  2. a) In the absence of the President, the Vice President shall perform all duties of the President, and in so acting, shall have all the powers of the President.
  3. b) The Vice president shall support the activities of the Board members.
  4. c) The Vice President shall have other powers and duties as prescribed by the Board and/or membership.

 

  1. Recording Secretary
  2. a) The Recording Secretary shall keep full and accurate records of the proceedings of the Board, special business meetings, and/or general meetings of the organization and of the Executive Board.
  3. b) The Recording Secretary shall supervise the keeping of all MERID records.
  4. c) The Recording Secretary shall provide periodic reports to the membership on the actions of the Board.
  5. d) The Recording Secretary shall maintain MERID’s P.O. Box with Membership Secretary.
  6. e) The Recording Secretary shall oversee all manner of communication to the membership with Membership Secretary.
  7. f) The Recording Secretary shall have other powers and duties as prescribed by the Board and/or

 

  1. Membership Secretary
  2. a) The Membership Secretary shall process all applications for membership.
  3. b) The Membership Secretary shall oversee membership services such as recruitment, retention, and membership records.
  4. c) As directed by RID, Inc., the Membership Secretary shall submit membership lists for cross-referencing to determine membership in good standing.
  5. d) The Membership Secretary shall oversee all manner of communication to the membership with Recording Secretary.
  6. e) The Membership Secretary shall maintain MERID’s PO Box with Recording Secretary.
  7. f) The Membership Secretary shall be responsible for the Board election process including, but not limited to:
  8. Soliciting nominations of qualified nominees
  9. Verifying nominee’s eligibility
  10. Mailing ballots to voting members requesting paper ballots
  11. Making voting available online

. 5. Tallying the vote and prepare a report with election results

  1. g) The Membership Secretary shall have other powers and duties as                                          prescribed by the Board and/or membership.
  2. Treasurer
  3. a) The Treasurer shall supervise the receipt and safekeeping of all funds of the organization from all sources and deposit them in the bank or banks designated by the board.
  4. b) The Treasurer shall monitor income and expenditures by comparing the actual and budget figures.
  5. c) The Treasurer shall supervise the receipt and safekeeping of all MERID funds and deposit them with Board designated financial institutions.
  6. d) The Treasurer shall prepare a financial report to be presented at general meetings of the membership.
  7. e) The Treasurer shall forward to RID, Inc. a certified copy of the financial statement at the expiration of each fiscal year, as stated in the Affiliate Chapter Handbook from RID, Inc.
  8. f) The Treasurer has the authority to co-sign checks and authorize MERID credit card purchases with the President or designated persons identified through action of the Board of Directors.
  9. g) The Treasurer shall have other powers and duties as prescribed by the Board and/or membership.

 

  1. Board Member Duties

 

1) Board members shall act a Board liaison to/from members in their specialized field of interpreting.

2) Board members shall act as a resource for information regarding current literature/studies and workshops concerning the specialized field of interpreting.

3) Board members shall provide reports to the Board regarding the special issues and/or concerns expressed within his/her field.

4) Board members shall update the MERID website and membership at large regarding information pertinent to their specialized field of interpreting.

5) Board members shall organize workshops pertinent to their specialized field of interpreting.

6) Board members work with the MERID membership and the Board, assisting with the coordination of activities and communication.

7) Board members shall have other powers and duties as prescribed by the Board and/or membership.

 

  1. Non-Voting Board Member Duties

 

  1. Student Representative
  2. a) The Student Representative will act as a liaison between MERID and students training to become interpreters in Maine.
  3. b) The Student Representative will be chosen in April/May.
  4. c) Student members will apply to the Board for selection via application available on website.
  5. d) The Board will interview and select Student members.
  6. e) The Student Representative will serve a term from September to May.
  7. f) The Student Representative may serve more than one term while enrolled at least half time in an ITP.

 

  1. President Ex-Officio
  2. a) The departing President may serve one year as Ex-Officio.
  3. b) The President Ex-Officio’s role is to advise the incoming Board.

 

  1. Terms of Office
  2. Each officer serving on the Board of Directors of the MERID must be a member of this affiliate chapter as well as a member of RID, Inc. In addition, the President shall have been a member of MERID and a member of RID, Inc. for at least one year prior to serving.
  3. Terms of office for the Executive Officers shall be two years. Terms shall commence on July 1st of odd numbered years.
  4. Terms of office for the Board members shall be two years. Terms shall commence on July 1st of even numbered years.

 

  1. Nomination of Officers
  2. A call for nominations shall be made to the membership no less than 30 days (via electronic and U.S. Mail) prior to an election. (May 1)
  3. The call for nominations for any election will be made by the Secretary or his/her designee.
  4. Nominations shall only be made by a voting member in good standing of MERID and RID, Inc.
  5. The Membership Secretary will confirm all nominations with nominees and confirm nominee’s eligibility.
  6. The Membership Secretary shall create a ballot listing all nominees and distribute the ballot to the voting membership at least 15 days prior to the voting deadline of May 31.

 

  1. Election of Officers
  2. Elections must be completed by May 31.
  3. Annual elections will be held in May, with newly elected Officers and Board members taking office July 1 of the same year.
  4. All elections shall be determined by a simple majority vote of those eligible and voting.
  5. Election by Electronic Voting:
  6. a) Ballots shall be sent out to the voting members at least 15 days prior to the voting deadline.
  7. b) Each ballot shall include a written statement of the procedures and deadlines for voting.
  8. Election by US Mail
  9. a) Members who indicated on the membership form they prefer communication via US Mail shall receive a paper ballot with instructions for voting.
  10. b) Paper ballots shall be mailed by May 15.
  11. c) Paper ballots will also list an option for online voting with instructions.
  12. d) Paper ballots will remind members to vote only once ( via US Mail or electronically).
  13. Notification of Election Results
  14. Election results shall be communicated to the membership within 7 days after the voting deadline (May 31) via website, email, social media or at the next general meeting, whichever comes first.

 

  1. Vacancies on the Board
  2. Vacancies on the Board shall occur upon resignation, removal or death of any Officer or Board member.
  3. a) Resignation: Any Executive Officer or Board member may resign upon giving at least a two-week written notice to the President or Secretary. The resigning Officer or Board member will provide a smooth transfer of information to the incoming Board member.
  4. b) Appointment to fill a vacancy: Any vacancy occurring on the Board may be filled by affirmative vote of majority of active Board members. Individuals appointed to fill a vacancy shall be appointed for the remainder of the term of his/her predecessor.

 

  1.  Meeting of Board of Directors
  2. The Board of Directors shall meet at least four times annually on dates and at locations selected by the Board. Dates and times will be announced on the MERID website at least two weeks in advance of the meeting. There will be at least one Board meeting in the month of June for the purposes of transition and familiarizing newly elected Board members to the ongoing activities of MERID.
  3. The agenda of Board meetings will be prepared by the President, distributed to Board members, and posted on the MERID website at least one week prior to the meeting.
  4. Meetings of the Board shall be presided over by the President or, in absence of the President, by the Vice President.
  5. The Recording Secretary shall document proceedings at all meetings of the Board. In the Recording Secretary’s absence, the President shall appoint a person as acting Recording Secretary for the meeting.
  6. All Board meetings will be open to the membership and/or visitors, unless designated as such by the MERID.
  7. Interpreters: Board meetings will be interpreted upon request. Requests for interpreters must be placed at least two weeks prior to the meeting date. Requests placed less than two weeks before the meeting will be honored if possible, but not guaranteed.
  8. Any meeting, regular or special, with a majority of the Board present may be held by conference call or similar communication equipment as long as all Executive Officers and Board members present can communicate with each other.
  9. The President may, at his/her discretion, call a special session of just the Executive Officers, to act on behalf of the entire Board, when necessary to deal with issues deemed to be unduly critical or are extraordinarily time sensitive.

 

  1. Board Member Suspension
  2. Executive Officers and Board members may be suspended from their respective duties for non-payment of dues and assessments or for dereliction of duty, subject to two-thirds majority vote of the membership in good standing present at a general meeting.

 

  1. Quorum
  2. A majority of the active Executive Officers and Board members shall constitute a quorum for the transaction of business at any meeting of the Board. Should fewer than a majority of active board members attend a Board meeting, the meeting will be adjourned and rescheduled.

 

Article V. Meetings of the Membership

 

Section 1. Meetings

 

  1. General Meetings
  2. There shall be at least one general meeting of the members of the organization held each membership (July 1-June 30) year. This spring meeting shall be called the Annual Meeting.
  3. a) The Executive Officers shall set the date at least 30 days in advance and notify the membership.
  4. There shall be as many other general meetings of the organization as necessary, and such meetings may be called by the Executive Officers or at the written request of at least 10 voting members. Notices of special meetings shall be posted on the MERID website and communicated with the membership.
  5. Motions may be passed and actions taken at general meetings based on a majority of voting members present and voting.
  6. Non-voting members may participate in discussions at meetings but may not make motions.

 

  1. Parliamentary Procedure
  2. The rules contained in the current edition of Robert’s Rules of Order, Newly Revised, shall govern MERID in all cases to which they are applicable and consistent with these Bylaws and any special rules of order the RID, Inc. may adopt.

 

Article VI. Dues

 

Section 1. Review Process

 

  1. Review
  2. The dues structure shall be reviewed annually by the Executive Officers.
  3. Any recommendations shall be approved by a majority vote of the membership at the annual meeting.
  4. Arrears
  5. Dues are in considered to be in arrears when received after July 31st of the membership year.
  6. Voting members with dues in arrears will be transferred to non-voting status.
  7. All members with dues in arrears will no longer receive notifications from the organization
  8. Any member with dues in arrears will not be eligible for the benefits that accompany membership with the organization.

 

Article VII.  Committees

 

Section 1. Committees

 

  1. Appointment
  2. The Executive Officers reserve the right to appoint committees as needed.

 

  1. Chairpersons of Committees
  2. The Chairperson of any committee shall be designated by the President, with the approval of the Board.
  3. The Chairperson of a standing committee shall serve a term of at least one year following her/his appointment.
  4. All committees shall consist of as many members as deemed necessary by the Chairperson of said committee.

Article VIII. Amendments

 

Amendments must be reviewed and approved by the Bylaws Committee prior to voting, or in the absence of a Bylaws Committee, by the Board.

 

The Bylaws may be amended or repealed by approval of two-thirds of the eligible voting members in attendance and voting during a regular, annual, or special meeting of the membership or by referendum, with 30 days prior notice.

Article IX. Dissolution

 

Section 1. Finances

 

  1. Finances
  2. Should MERID be dissolved, for any reason whatsoever, any balance remaining in the treasury, and any other assets in its possession, shall be turned over to another non-profit organization whose main objectives and purposes are to encourage and promote deaf awareness and/or interpreting services.
  3. Decision as to what organization shall be the recipient of the money and assets shall be made by the majority of the membership of the dissolving organization.
  4. This decision will be made by the membership via referendum.